Field Descriptions

 Note

Not all of the fields below are applicable to Shippers, Drivers or Carriers.

Load Descriptions: basic information describing the load 

  • Load Date: The date the load is moved 
  • Shipper: The company requesting the commodity to be transported
  • Shipper Contact: The primary person at the Shipper company who the carrier interacts with
  • Carrier: The company that will be handling the transportation of the load
  • Driver: The person assigned to drive the load
  • Commodity: The material that will be moved (Barley, Corn, Bone Meal etc.)
  • Commodity ID: Internal Shipper material reference number. This field has a 100 character limit and  is not visible to Carrier entities. 
  • Origin: The location where the load is being picked up from. You may choose to capture geographic location, customer name or both
  • Destination: The location where the load will be delivered to. You may choose to capture geographic location, customer name or both
  • Carrier Notes: Notes entered by the Carrier or Driver, that they feel pertinent to share with the Shipper/Driver
  • Shipper Notes: Notes entered by the Shipper, that they feel pertinent to share with the Carrier/Driver
  • Shipper Business Unit: The Shipper company's business line that this load relates to. This field has a 100 character limit and is not visible to Carriers. 
  • Internal notes: Shipper's private supplemental information related to the load. Not visible to Carriers or Drivers
  • Carrier Name: The name of the Carrier entity providing the transportation service

Status: Indicates the state the load is in

  • Schedule:  Shipper's plan of a load to be transported in the future. (Not visible to Carriers and Drivers)
  • Open: An active load that the Carrier needs to complete. An open load can either be dispatched by Shipper to carrier or created by the Carrier or Driver
  • Submitted: A load that has been completed by the Carrier and sent to Shipper for payment. Carrier or Driver can no longer make updates to a load that has been submitted to Roger platform shippers
  • Returned: A load that the Roger Shipper has sent back to the Carrier due to any issue (e.g. blurry images, incorrect weights)
    • Return Message: The message sent from the Shipper to the Carrier during cases when the load is returned to resolve issues like blurry images, incorrect weights etc. 
  • Approved: A load that has been reviewed by a Roger Shipper and is ready to be processed for payment. An approved load appears as submitted for Carriers and DriversThis status state is optional process step for shippers
  • Paid: A load that the Shipper has fully processed for freight payment.

Status Related Fields: Fields that help describe the status of the load

  • Ready to Submit: indicates if the load has all requited information to submit
    • Web: Displays a green check-mark  mceclip1.png if the load has all required fields complete and is ready to submit to the Shipper for payment. Displays an exclamation point mceclip2.pngif any of the required fields are missing. Hovering over the exclamation point shows what fields are missing
    • Mobile: A green mceclip4.png button is shown, if load is ready to submit
  • Driver Submitted: Displays a green truck mceclip3.pngif the load has been submitted from the Driver to the Carrier
  • Date Dispatched: Date the load was dispatched to the Carrier 
  • Shipper Dispatched: Displays mceclip6.pngif the load was dispatched to the carrier from a Roger platform Shippermceclip4.png
  • Date Submitted: The date load was submitted to the Shipper
  • Date Paid: The date that the Shipper initiated payment or paid the Carrier for transportation of the load
  • Invoice #: The unique number to identify the set of loads submitted at the same time (i.e an invoice). Invoice # is system generated when the Carrier submits one ore more loads for payment or generates an invoice. This number can be manually changed during the time of submission, but cannot be changed afterwords
  • Payment #:  Payment reference ID associated with the payment of the load. This number is entered by the Shipper and visible to the Carrier

Load Execution: Fields associated with the transportation of the load.  

  • Net Origin Weight: The recorded weight of the Commodity at the origin. Defined as gross weight minus tare weight
  • Net Destination Weight: The recorded weight of the Commodity at the destination. Defined as gross weight minus tare weight
  • Images: Images attached to the load (e.g. Scale Tickets, BOL)
  • Contains Images: Displays a paperclipmceclip0.pngif associated load has attached images 
  • Weight (Loss)/Gain: A calculated field capturing the amount of Commodity gained or lost between Origin and Destination . Difference between the Net Destination Weight minus Net Origin Weight

Optional Load Information: Optional load identifying numbers for a variety of commodity shipping scenarios. Any number of these fields can be completed to help Carrier and Shipper easily refer to a specific load

  • Load #: Identifying number assigned by the Origin to authorize pickup of the Commodity
  • Unload #: Identifying number assigned by the Destination to authorize delivery of the Commodity
  • Origin Scale Ticket #: The Identifying number associated with the scale ticket at the Origin
  • Destination Scale Ticket #: The Identifying number associated with the scale ticket at the Destination
  • BOL #: Bill of Lading Number. The Identifying number associated with the Bill of Lading that declares ownership, origin and destination of the commodity
  • PO#: Purchase Order Number. Destination's Identifying number for the purchase of the Commodity, also used to authorize delivery of the Commodity

Freight Amount Related Fields: Fields related to the calculation of the final freight amount

  • Rate: primary price for determining the total freight amount
  • Rate UoM (Rate Unit of Measure): Unit in which the Rate is expressed. For example, if the Rate UoM is bushel, the Rate is expressed in $/bushel (e.g. $0.20/bushel)
  • Hours: The time taken to deliver the load  
  • Miles:  The distance driven to transport the load
  • Adjustments: Addition or reduction to the final calculated freight amount
  • Adjustment Type: Reason for the adjustments. This field has a 30 character limit and not visible to Carriers. 
  • Amount: The calculated total freight payment for the load. The calculation is dependent on the provided Rate UoM. Here are some example calculations:
    • If Rate UoM is Hours, then Amount = Rate x Units(Hours) + Adjustments
    • If Rate UoM is Bushels, then Amount = Weight/Bushel Conversion x Rate+ Adjustments
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